Project Manager

About the Role

We’re looking for a proactive Project Manager who can turn client needs into clear plans and lead cross-functional teams to deliver high-quality results. You’ll scope projects, propose feasible solutions (e.g., frontend approach, backend architecture), and keep delivery on track from kickoff to launch.

Responsibilities

• Own discovery: gather requirements, clarify goals, constraints, success metrics, and risks.
• Translate needs into artifacts: briefs, PRDs, user stories, acceptance criteria, basic wireframes/flows.
• Propose technical directions with the team: frontend stack/structure, backend architecture, API strategy, data model rough-ins.
• Build realistic plans: scope, estimates, milestones, resourcing, dependencies, and risk mitigation.
• Run execution: sprint planning, standups, reviews, backlog grooming, change requests, and scope control.
• Enable smooth collaboration across design, frontend, backend, QA, and stakeholders.
• Ensure quality: define acceptance gates, coordinate testing/bug triage, and sign-off for releases.
• Communicate status clearly: timelines, blockers, decisions, and trade-offs to clients and internal teams.
• Maintain documentation and handoffs for launch, training, and post-launch support.

Requirements

• Experience of managing web/app projects end-to-end in an agency or product environment.
• Solid grasp of SDLC and Agile practices (Scrum/Kanban), estimation, and risk management.
• Comfort discussing technical options with engineers (e.g., React/Next basics, REST/GraphQL, simple data models).
• Experience writing PRDs/stories, defining acceptance criteria, and running client workshops.
• Hands-on with project tools: Jira/Linear, Notion/Confluence, and basic Gantt/timeline management.
• Strong communication, expectation setting, and scope/priority negotiation skills.
• Ownership mindset with attention to detail and a bias for clarity and delivery.

Nice to Have

• Familiarity with Figma for reviewing designs and providing structured feedback.
• Basic understanding of CI/CD, environments, and launch checklists.
• Experience with contracts/SOWs, budgeting, and vendor coordination.
• Exposure to analytics/SEO considerations and performance budgets.

Why HashWhales

• Partner with startups to ship real products with visible impact.
• Lean, collaborative team that values quality and clear processes.
• Room to grow into program management or product ownership.
• Remote-friendly culture focused on outcomes and craftsmanship.